Knowledge + Partnership = Success
A Virtual Assistant Contract
Is it Important?virtual assistant contracts
I am sure you have heard the saying: No job is finished unless the paperwork is done.
Well, in a Virtual Assistant business, no job should start unless the paperwork is done.
Thus, to the question....
The answer is....
It is important to know what paperwork you need and what contract to use before working
with your first client.
One sometimes hears about VAs performing work on a verbal agreement basis. Although some countries accept and enforce a verbal agreement, it is very difficult to "prove" that such agreements actually exist and the terms that were agreed upon, especially when there is a dispute between the parties.
Thus, it is best to have a proper, signed contract between a Virtual Assistant and a client
Virtual Assistant Contract
The type of work / services that will be performed usually determines the type of contract that needs to be signed.
There are primarily three different types of contracts that a VA can prepare.
1. Independent Contractor Agreement
An independent contractor agreement is used for
An independent contractor agreement sets out all the terms to which the VA and client agrees and include the dates for commencing with the work, a percentage deposit (recommended), a full description of the duties to be performed and the method of compensation.
With an independent contractor agreement the VA is usually paid in full after the work is done: e.g.
2. Retainer Agreement
A retainer agreement is used when a client wants to establish a longer term relationship with a VA and requires that the VA performs either
With a retainer agreement, the VA usually has a discounted rate structure based on the number of hours that the client requires - e.g. The more hours per month is required, the higher the discount to the client.
This discounted rate can serve as an incentive to negotiate with the client to pay upfront for the nr of hours as specified in the agreement. This means that the client pays the VA at the beginning of the month for the work that will be done in that month.
Using a retainer agreement is therefore beneficial for both parties:
3. Non-disclosure Agreement
A third Virtual Assistant contract that also needs some mentioning is the Non-disclosure Agreement or Confidentiality Agreement.
Although both the Independent Contractor Agreement as well as the Retainer Agreement have some general clauses for non-disclosure of information, some clients might prefer to have a more elaborate and formal confidentiality agreement in addition to the other working agreement.
A formal non-disclosure agreement is normally signed when the Virtual Assistant will be dealing with confidential information about the client's business and where the client wishes to protect such information.
Signing of this agreement is for the mutual benefit of both the VA and the client and its purpose
is to protect both parties.
A proper Virtual Assistant contract is an important aspect of any VA business. It is vital to have high-quality contracts, to understand the terms of your contracts and to use them correctly to protect both you and your clients.
Pitfall: Take care - contracts that are acceptable in one country do not necessarily protect you if
you are situated in another country.
Thus, make use of contracts that are country specific, are professionally prepared, which uses the correct legal terminology that is acceptable and applicable to your specific area or country.
For more information read
*Please note that the information provided on this page is NOT LEGAL ADVICE and is provided for informational and
educational purposes only.
Knowledge is of two kinds: We either know a subject ourselves or we know where to find information upon it
WANT TO BE A SUCCESSFUL VA